licenseITall includes a license mapping engine that measures your organization’s software publisher compliancy. It imports licensing data – software publisher, reseller or internal license purchasing records – and maps them against the “discovered” inventory. These “intelligent” license mapping services provide a fast and easy interface to measure your publisher compliancy.

licenseITall also offers a discovery module which provides comprehensive inventory services for your Windows based hardware and software. Additionally, it will discover detailed hardware and software installation information including license keys, patch levels, serial numbers, hardware configuration (CPUs, memory, etc.), for all PCs on the network.

licenseITall delivers a practical solution to enable your business to plan for future system developments, troubleshoot or accurately budget for maintenance, software upgrades and license compliance. It works without the user’s knowledge and without any effect on your PCs or Network performance. It will perform a discrete and comprehensive inventory of all hardware and software. Benefits include:

• Reduced business risk
• Reduced costs (compliance/lease penalties, shelfware, maintenance, staffing, etc.)
• Business continuity preparedness
• Simplified application rollouts and technology refreshes
• Merger and acquisition preparedness

licenseITall assists IT executives/departments to effectively manage the following areas:

• Software Migrations: Understand which systems need to be upgraded or replaced to support major application rollouts, migrations and upgrades.
• Hardware Refresh: Many organizations will be replacing older technology workstations that have limited memory/storage/port capacity, and need to know the exact number of workstations that need to be upgraded or replaced.
• Software Compliance & Management: Determine the best licensing option, by vendor, by having a comprehensive report of all installed software/associated versions, software deployment gaps and software compliance capabilities.
• Maintenance Management: Know how many systems are installed in your environment to ensure the organization is not paying for “out of service” and disposed of equipment.
• Baseline Reconciliation: Validate the accuracy of the current hardware and software data and ensure a highly accurate baseline is kept on an ongoing basis.
• Mergers & Acquisitions: Ensure the smooth transition and integration of the merged IT environments and select the best contracting options for the combined environments.
• Internal/External Audits: User, department and/or location, get precise hardware configuration data, i.e. PC serial number, PC Name, Processor (Speed and Type), RAM Information, Hard Disk Size/Free Space, and detailed software product information.

licenseITall Details

licenseITall offers the following functionality:

• Integrated License Reconciliation of Purchase History
• License Discovery Module for Windows Platform
• Extensive Import and Export Functionality
• Imports 3rd party discovery (SMS, CA, Altiris, etc.)
• Import purchasing history (Reseller records, SAP, etc.)
• Export data to popular formats (excel, PDF, XML and others)
• Simple GUI with drill down capability
• Easy to install and maintain

license Reconciliation Services

licenseITall services are designed to provide a highly functional, simple to use solution for the identification and reconciliation of installed inventory to purchased history. This solution offers flexible in its ability to easily import external discovery and purchasing records while still using the reconciliation engine and simple GUI interface of licenseITall.

Mapping/Normalization Services

licenseITall services also provide extensive capabilities to customize the mapping and normalization of inventory and publisher data. This solution greatly reduces manual efforts to “sort” different product versions and naming conventions into their appropriate product categories. This functionality is easily tuned and customized.



Discovery Services

licenseITall’s discovery services will work without your user’s knowledge and without any effect on your PCs or Network performance. It will perform a discrete and comprehensive inventory of all Windows hardware and software. licenseITall contains an “agentless” discovery engine which can capture inventory via:

• Logon Scripts:  “in network” users trigger inventory at “logon”
• Email/web based:  “out of network” users trigger inventory by navigating to web page
• Standalone Users:  Users with no external connectivity can be scanned via “standalone” engine

Key Discovery Features:

• Windows Explorer Interface
• Very easy to install and deploy
• Configurable and scalable
• Automatic Network, e-mail and standalone discovery
• Discovers Windows based PC’s/servers
• Identifies all assets, user, hardware and software details
• Captures registry key details
• Discovers PCs using NetBIOS, WMI and SNMP technology
• Identifies all Windows installed applications including serial numbers
• PC asset history with all changes identified
• Produces instant management reports

Discovery Data Capture

Asset Management Data:

• Asset Details:  Category, Make, Version, Serial Number, etc.
• User Details:  Name, etc.
• Peripherals/Non-PC Assets:  Category, Make, Version, Serial Number, etc.

Software Data:

• Operating System:  Name, Version, Serial Number
• Files (i.e., *.exe, *.sys, *.com)
• Directories
• Installed Applications
• Application Serial Numbers
• Captured Files (e.g. *.bat, *.ini, *.sys)
• Environment Settings

Hardware Data:

• Motherboard:  Processor, Types & Speed
• Memory capacity, memory slots and configuration
• Hard Disc capacities
• BIOS:  Manufacturer, Date and Version
• Network:  MAC Address, IP Address, Computer Name, NIC Name, Logon Client, Network Protocols, Logon User Name
• Graphics:  Adapter Name, Default Monitor, Display Resolution and Color Depth

License Data:

• Product Name (resolves issues of naming differences between vendors).
• Manufacturer
• Version
• Total Licenses purchased for the product
• Total upgrades purchased for a product line
• Total enterprise agreement licenses for a product line
• Purchase Date
• License Length

• Internet History (Date Stamped List of sites visited)
• Cookies received

Key features of trackITall include:

• Rich Web Application:  A rich web interface is provided for tracking and managing assets, system administration and reporting.
• Customizable Data Elements:  Every company describes their assets differently, and we give you the ability to use your company’s asset terminology and tracking schemes. In addition to company-specific terminology and data elements, you can create custom IMAC screens. For example, you may want to design a form to receive hardware at multiple loading locations and require a different receiving for at each location. You can easily define the fields and steps for each receiving location – and even push forms to your Palm and Pocket PC devices to better manage the receiving function.
• Affordable:  Track assets at a fraction of the cost of other repository systems.
• Real-Time Integration:  Managing your IT assets usually entails integrating data from other enterprise systems. For example, many companies want to integrate their HR data so that they can assign computers to specific users, or send IMAC changes to the Help Desk. UMS’s solution provides a framework for creating real-time integrations so that it can work in conjunction with your existing enterprise applications.
• Unlimited Asset Counts/Processes:  Track as many assets, IT and fixed, with as many tracking configurable processes required by your organization.
• History Tracking:  View entire lifecycle history of an asset quickly and easily.
• Secure:  Control access to asset information and administrative functions via a simple web interface.

Asset Data Capture

trackITall is easy to use, easy to customize, and, once configured for your organization’s needs, can capture your required asset information including, but not limited to:

• Asset Tag  Typically a unique bar-coded identifier for each asset.
• Equipment Category   Allows you to group your assets into categories. i.e. Computer Equip, Office Equip, Audio Visual, Manufacturing Equipment, Lab Equip, etc.
• Equipment Type   Allows you to create consistent descriptions that are chosen from a pick list. i.e. Laptop, Desktop, Server, Telephone, Projector, etc.
• Manufacturer  List of manufactures chosen from a pick list.
• Model  List of model numbers based on the equipment type and manufacturer chosen. Chosen from a pick list.
• Serial Number  Can be scanned into the scanner off the bar coded serial number off the equipment.
• Business Unit  Organizational and Departmental information can be collected and assigned to each asset.
• Location Information  Location information can be configured to the level of detail your organization requires (i.e. State, City, Building, Floor, Room), etc.
• Human Resource Information  Information regarding the users of the asset can be associated to the asset.
• Financial Information  Purchase Date, price, PO Number, etc.
• User Definable Fields  The ability to create fields that apply to your specific organization.

trackITall Features

• Mobile Interfaces  Mobilize your asset information process with the flexible combination of handheld devices and your web browser. Collect asset information as you are handling the objects and as transactions occur.
• Simple and Powerful Configuration  Define custom fields, labels and data types for tracking assets.
• Streamlined Data Collection   Collect asset information quickly and easily from ‘pick lists’ on the handheld devices or enter directly through a web browser on a desktop or laptop computer.
• Affordable  Track objects at a fraction of the cost of other tracking systems.
• Configurable Data Validation  Specify field rules to ensure valid transactions and accurate data are entered every time!
• Unlimited Asset Counts/Processes  Track an unlimited number of assets utilizing an unlimited number of processes needed to accomplish your asset management objectives.
• Security  Control access to asset information and administrative functions via a simple web interface. Predetermine what information is accessible to an individual based on job function, security clearance, ‘need to know’, or any other criteria you choose.
• History Tracking  View the entire history of an asset at any time.
• Reporting  View your asset data in a way that makes the information useful for better business decision making.